Exhibit at the WHSA 25th Annual Training Conference

Showcase your products, services, and resources to Wisconsin’s Head Start and Early Head Start community.

With just 32 exhibitor spaces available, the WHSA Annual Training Conference offers a focused, relationship-driven environment where exhibitors can build meaningful connections with program leaders, educators, and purchasing decision-makers from across the state.

Minimalistic line drawing illustration of an exhibitor at the WHSA Annual Conference

2027 Call for Exhibitors - Application WHSA Annual Training Conference

Space is limited and assigned in the order applications are approved. Submitting this application does not guarantee placement. WHSA reserves the right to decline applications that do not fit the mission of the conference or the needs of attendees. Exhibitors may not sublet or share table space without written approval. Complete the application below and click Submit. Questions: whsaassist@whsaonline.org Thank you for supporting Wisconsin's Head Start community.

Company
This field is for validation purposes and should be left unchanged.
Company/Association Info:
Company/Association Name (as you would like it to appear on your sign):(Required)
Company/Association Address:(Required)
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Cel Phone(Required)
Website(Required)
Exhibitor Engagement(Required)
Passport for Success Program (REQUIRED - All exhibitors must participate) This program encourages participants to visit all exhibits and engage meaningfully with your products/services. Participants collect stamps/signatures and are entered into our grand prize drawing.
- I understand and agree to participate in the Passport for Success program
PASSPORT ENGAGEMENT MESSAGE: What will participants learn or discover at your exhibit?(Required)
(This helps them engage meaningfully - will appear in passport materials)
Primary Contact(Required)
First Last
Title(Required)
Email(Required)
Primary Contact Attendance(Required)
Will the primary contact be attending the conference?
Number of representatives attending(Required)
Please enter a number from 1 to 3.
Additional Representative_2
First Last
Title Representative_2
Email Rep_2
Additional Representative_3
First Last
Title Representative_3
Email Rep_3
Exhibition Booth Information:
Please identify as one of the following:(Required)
Your fee includes everything you need: one standard 10'x10' space with 8' table + skirting, two chairs, and lunch for one representative on both exhibition days.
Number of additional 10'x10' space requested:(Required)
Each exhibitor receives a 10'x10' space. Let us know if you'd like additional space. Additional contiguous spaces available while supplies last.
Do you require any additional tables?(Required)
One 8 foot skirted table is provided per 10x10 space; additional skirted tables can be ordered via Kalahari's online ordering system for $25 + service charge per day. You will receive ordering instructions in your confirmation packet. Service charges apply per Kalahari's pricing.
Space Assignment & Location(Required)
Note: Premium requests honored in order received and confirmed upon payment. Subject to availability. You will receive ordering instructions in your confirmation packet. Service charges apply per Kalahari's pricing.
Preferred location (if available)
Display Specifications:(Required)
Please describe your exhibit setup.
- Pop-up banner/backdrop
- Retractable banner stands
- Table-top display only
- Custom display structure
Special Setup Requirements or ADA Accommodation?
Do you require electricity to be ran to your exhibit space?(Required)
Electrical service cost: $75 per outlet per day + service charges IMPORTANT: Electrical service must be ordered directly through Kalahari's online system at: https://dellskalahari-conventions.buy-ondemand.com/ You will receive ordering instructions in your confirmation packet. Service charges apply per Kalahari's pricing.
Do you require additional lunches on Monday, February 23?(Required)
One lunch is included per day. Additional lunches are $15 per person per day
Do you require additional lunches on Tuesday, February 24?(Required)
One lunch is included per day. Additional lunches are $15 per person per day
Dietary Restrictions/Allergies(Required)
(For included lunches and any meal functions)
- No dietary restrictions
- Vegetarian
- Gluten-free
- Dairy-free
- Nut allergy
Raffle Prize Donation(s) *Strongly Encouraged*(Required)
We host two raffle events: 1.) Exhibitor Hall Grand Raffle - Prizes donated by exhibitors, drawn at Monday evening networking reception 2.) Passport to Success Raffle - Awarded to attendees who complete their passport, drawn at 2:30 PM on Tuesday Will you donate a prize for the Exhibitor Hall events?
Will you ship materials in advance?(Required)
Are You Interested in Sponsorship Opportunities?(Required)
Detailed sponsorship prospectus available upon request. All sponsorships include website recognition, social media thanks, and certificate of appreciation.
Total
$0.00
Total amount will be on your confirmation email
Submission Confirmation & Invoicing
NOTE:
- After submitting you will receive an emailed registration confirmation.
- This email will contain all your registration details.
What happens next?
Upon submission, your application enters our review process: Review Period: Applications reviewed within 5 business days Notification: Acceptance/waitlist notification sent by Monday, December 29, 2025 Invoice: Sent immediately upon acceptance via email Payment Deadline: Due within 30 days of invoice date to secure space Exhibitor Packet: Comprehensive setup guide, floor plan, and conference details sent upon payment Your confirmation email will include: *Invoice with itemized charges *Exhibitor manual with setup specifications *Kalahari Resort shipping information *Timeline for setup access *Contact information for logistics