You Could be the Next WHSA Executive Director!
To provide overall direction and leadership managing the affairs of the Wisconsin Head Start Association. Responsibilities include: ensuring effective association operations, maintaining contractual obligations and association fiscal integrity, assisting the board of directors and affiliate members, and advocating for the needs of the association and Head Start children and families and assuring sources of income that keep WHSA financially healthy.
SUPERVISOR: WHSA President
PERSONNEL SUPERVISED: All Wisconsin Head Start Association and contract staff.
Education: MA/MS in management, marketing, communications or a related field or BA/BS with equivalent experience.
Preferred Experience: Knowledge of and previous work in Head Start.
- Strong computer skills, preferably with QuickBooks, Microsoft Office Suite and Word Perfect Office Suite.
- Ability to communicate effectively.
- Ability to maintain appropriate relationships with board, affiliates, contractors, collaborating partners, and the community at large.
- Ability to effectively supervise employees in a responsive, supportive manner.
- Ability to manage the state association office, its finances, and operations.
- Ability to operate profitable and impactful professional development services.
- Ability to conduct successful fundraising activities.
- Ability to conduct effective public relations activities.
- Must possess a valid Wisconsin driver’s license and have access to an insured motor vehicle.
- Must be available for travel and occasional evening assignments.
- Must submit to and pass a Background Information Disclosure when requested by the Board.
TASKS AND RESPONSIBILITIES (The following list of responsibilities is intended to represent the nature of the work of this position and is not all inclusive):
- Maintains positive and productive relations and communications with board, committees, affiliates, and community at large.
- Represent the Association with a high level of openness, professionalism, fairness, and integrity
- Demonstrates visionary qualities and participates in association planning and goal setting.
- Contributes to the vision of the Association, and assists the board in maintaining focus and momentum for the organization.
- Maintains professional preparation and follow through that will enhance the position’s association’s effectiveness.
- Works closely with the Advocacy Work Group.
- Advocates on behalf of WHSA interests with advocacy priorities assigned by the board of directors through counsel with the Advocacy Work Group.
- Provides regular updates to WHSA members on state and federal matters impacting Head Start
- Conducts effective, positive public relations which support WHSA strategic priorities.
- Make routine trips to Washington DC and Madison for the express purpose of meeting with and influencing legislators and policy makers on behalf of Head Start, Head Start legislation and policies which impact Head Start
- Works closely with the Professional and Leadership Development Work Group and the Conference Steering Committee.
- Works to assure the delivery of conferences, training experiences and other professional development resources to better enable our members to thrive in their work.
- Assures the profitability of WHSA professional development events as to create strong financial resources for the association.
- Develops systems to support operations, budget, and communication
- Implements, Evaluates and revises personnel policies in partnership with the WHSA Board of Directors
- Supervises and works effectively with WHSA staff and collaborating partners.
- Assures that all employees of WHSA regularly maintain and submit for approval time records and expenses. Models this behavior personally.
- Work collaboratively with WHSA workgroups to plan and facilitate WHSA quarterly meetings, annual conference, and other WHSA events
- Assures appropriate and timely response to requests by members and the general public.
- Maintains appropriate relations and communication with the board, committees, affiliates and general membership.
- Facilitates training and appropriate information exchange for affiliate members as they prepare for the selection of board members.
- Develops and implements internal operating procedures based on Board approval.
- Provides timely quarterly reports to WHSA Board members and additional reports to board members or community partners as requested
- Identifies need for new policies, implements policies, and assists board in analyzing policy options and passing agency policies.
- Develops a plan of work related to the association’s strategic plan that will serve the membership by using both short and long range planning techniques.
- Prepares, implements and monitors budgets and prepares financial reports for board review and approval
- Works collaboratively with the Board of Directors Treasurer to review financial reports and provide ongoing, open communication regarding WHSA finances
- Ensures effective management of financial resources
- Seek additional revenue sources as requested and approved by the Board of Directors including developing grants and other funding applications
- Plans fundraising events as requested by the Board of Directors
- Develops and oversees grant budgets and meets grant deliverables within the financial scope.
- Maintains strong accounting systems, supports internal controls, and participates in audit activities to ensure appropriate use of member and event generated revenue and grant funding.
Some irregularity in work schedule requiring occasional evening and weekend hours. Travel due to conferences, meetings, and workshops is required. This is a multi-faceted job.
This description is intended to indicate the kinds of duties and levels of work difficulty that will be required and should not be construed as specifying all the duties and responsibilities of the position.
WHSA is an equal opportunity employer